JOB SUMMARY:
The Grants Administrator is responsible for the financial
implementation of a portfolio of program grants and contracts in compliance
with both donor and Right to Play policies and procedures. This position will
provide guidance to the International Programs team in the areas of program and
proposal budget development and financial reporting. The Grants Administrator
should also have a good understanding of the nature of institutional grant
funding in the International Development sector and the general terms,
conditions and contractual obligations this entails. This position will serve
as a technical resource for Right To Play staff in both the interpretation of
and cross-organizational communication of donor rules and regulations.
Closing date: 20 Feb
2013
The Grants Administrator reports to the Director, Program
Operations and the position is located at the International Headquarters in Toronto, Canada.
PRIMARY
RESPONSIBILITIES:
Job Responsibility #1: GRANT AND CONTRACT ADMINISTRATION
(25% of Time):
• Review draft
contracts and provide advice. Support negotiations with donors
. • Provide leadership and guidance to ensure donor contract
requirements are fully understood and met. For large and complex grants,
conduct briefings for relevant staff across the organization.
• Monitor project
management and implementation and development of grant related MoUs and
consulting contracts
. • Maintain information on sub-contracts with partners.
• Maintain grant and
contract information, correspondence and files, both electronic and hard copy.
Job Responsibility
#2:
FINANCIAL MONITORING AND REPORTING (30% of Time):
• Design, generate
and analyze budget, actual, donor and financial management reports.
• Provide and
follow-up on program financial analysis and recommendations on spending rates,
over and under-spending and pattern of expenditure
. • Prepare financial reports for donors with narratives,
explaining any variances to project budgets.
• Coordinate closely
with the program team and the finance team to contribute to the annual revenue
recognition and audit process.
• Monitor exchange rates and alert the program team as
required.
• Support and
facilitate donor audits.
• Contribute to
internal and external reports such as annual reports, reports to the Board of
Directors and Executive team.
Job Responsibility #3: PROGRAM BUDGET DEVELOPMENT AND
TECHNICAL SUPPORT (25% of Time): • Contribute to the development of new project
budgets, notes and narratives for funding proposals. Participate in proposal
development teams for major grants.
• Provide technical guidance on budget development for new
grant proposals. • Ensure that proposal budget aligns with donor requirements /
Right To Play reporting capacity. • Assist with the annual Right To Play budget
development and upload process. Coordinate timely submission of budgets from
assigned regions/countries. • Work with program team to ensure Right To Play
activity based budgets are aligned with approved grant budgets. • Notify
program team of any significant budget changes that require donor approval and
recommend communication. • Submit revised budgets to the finance team. •
Maintain accurate and accessible records of uploaded budget for assigned
regions/countries.
Job Responsibility
#4:
CAPACITY BUILDING OF INTERNATIONAL PROGRAMS STAFF ON GRANT
COMPLIANCE AND FINANCIAL REPORTING (20% of Time):
• Provide ongoing
technical assistance, training and other support with respect to donor
financial and administrative policies and procedures; contract negotiation, management
and compliance; budget development and financial reporting
• Contribute to the
development of Right To Play policies and procedures, systems, training
materials and other standards in the areas of: Finance – budgeting and
accounting; Operations – procurement, timesheets; Financial Management and
reporting; Contract Management; Restricted and Program Funding systems.
EDUCATION/TRAINING/CERTIFICATION:
# Required (must
have): Undergraduate or Masters Degree in Accounting, Business, Management, Finance
or related field with strong experience. Desired (asset): Accounting
designation (CMA, CA or related experience and qualifications)
EXPERIENCE required
(must have):
• 5 to 7 years grant
management or co-funding experience in the international development context
• Direct experience
with government international development agencies such as USAID, CIDA, Norad
or other European agencies
• Experience in
budgeting and financial management, contract analysis and building tracking
systems
Desired (asset):
• Fundraising or
business development
IT KNOWLEDGE/SKILLS
REQUIRED: Required (must have):
• Strong analytical skills
• Superior
understanding of financial relationships and trends
• Team player; good
interpersonal skills and cross-cultural communication
• Strong results
orientation; organized, strong at multi-tasking
• Strong Microsoft
Office skills, especially Excel
• Strong Accounting
Package skills, preferably ACCPAC
• Financial analysis
and management; Budgeting; Financial reporting
• Excellent oral and
written communication in English. Ability to work in a second language such as
French or Arabic is an asset.
• Co-funding and
grants management
Desired (asset):
• Understanding of
the international development sector • Understanding of Government funding
programs
Compensation: We
offer a competitive salary and benefits package Employment Start Date:
Immediately Contract Duration: Indefinite Term, Full Time
How to apply:
If you are interested in applying for this position, please
send your resume and cover letter to: hr1@righttoplay.com and kindly include
“Grants Administrator-RW” and your name in the subject line. Please indicate
your salary expectations in the cover letter. While we thank all applicants for
their interest, only those selected for interviews will be contacted. Right To
Play is a child-centered organization. Our recruitment and selection procedures
reflect our commitment to the safety and protection of children in our
programs. To learn more about who we are and what we do, please visit our
website at www.righttoplay.com.